HotelFlow connects your entire team in real time - cleaners, supervisors, reception and maintenance - in one mobile app with built-in artificial intelligence.
Only 3 local spots available
Walkie-talkies, paper and constant calls to know which room is ready. Without a system, everything depends on one person's memory.
Without real-time visibility, reception doesn't know when a room will be available. The guest waits, the reputation suffers.
Impossible to measure how long each team takes, how many rooms they cleaned or where supplies are lost. Without data, no improvement is possible.
Every team member sees exactly what they need, at the exact right moment.
The supervisor opens the cleaning session. The system automatically assigns rooms by priority: departures first, then pre-arrivals.
Zen mode: a single card with the room number, cleaning type and a start button. No distractions.
On arrival, they scan the NFC tag on the door. The cleaning timer starts automatically.
When done, if supervisors are active, the room moves to Inspection. The supervisor runs the checklist on their phone and approves or rejects.
As soon as it's approved, reception sees the room as Completed and can assign the check-in immediately.
Kanban-style view of all hotel rooms. Colour-coded by cleaning type: red (departure), violet (pre-arrival), orange (stayover), yellow (weekly) and more. Status visible to the whole team instantly.
HotelFlow's artificial intelligence assistant. Automatically generates the weekly staff roster, considering availability, workload and team constraints. Powered by Google Gemini.
Ask anything about the hotel's status in real time. "How many rooms are left to clean?", "What incidents are open on floor 3?" The AI agent answers in seconds with real hotel context.
The algorithm orders rooms by urgency: next guest arrival time, cleaning type, time in queue and whether a guest is waiting. Zero manual decisions for the supervisor.
Cleaners scan NFC tags when entering and leaving. The timer starts and stops automatically. Real-time data feeds dashboard statistics.
When there's no signal, actions are saved in an offline queue. When the connection is restored, everything syncs in order automatically. The team doesn't stop even if WiFi fails.
Face ID and Touch ID built in. Employees log in with fingerprint or facial recognition. No passwords to forget in the middle of a shift.
Any role can report incidents with photo, priority and target role. Push notifications reach the responsible person in seconds with full context.
Dashboard with real KPIs: rooms cleaned today, average time by cleaning type, team performance, weekly activity. Real data, not estimates.
Each role sees only what they need. No noise, no confusion.
Complete hotel overview. Manages rooms, staff, inventory, cleaning types and analytics. Dashboard with 7 tabs: Overview, Rooms, Staff, Stock, Types, Board and Live. Quick-action FAB to add records, open AI chat and create alerts.
Opens and closes cleaning shifts. Inspects completed rooms with visual checklist. Sees each team's live progress. Receives priority incident alerts. Can reject an inspection and return it to the cleaner.
Zen mode: one room at a time. Swipe to start, report supplies used, take incident photos, request extra time. No distractions from the rest of the hotel. Automatic timer via NFC.
Sees real-time status of all rooms. Can move guests between rooms, manage check-in/check-out, update guest status and consult the visual occupancy timeline.
Receives work orders automatically when assigned to an incident. Sees rooms in Maintenance state, updates the reason, takes photos of the problem and closes the order when resolved.
Focuses on departure and pre-arrival rooms. Runs the linen checklist per the exact bed configuration of each room (King, Queen, Single, Cot). Marks individual tasks as completed.
Every screenshot is from the live HotelFlow application. No mockups, no illustrations.
The cleaner sees their next room, team progress, and can report issues or chat with the AI agent in one tap.
The live room grid, inspection queue and team tracker - everything a supervisor needs to stay ahead of every shift.
The web app gives reception and admin a bird's-eye view: rooms, teams, live board - and the AI agent panel always on hand for instant answers.
From general requests to automatic linen calculations - the houseman has everything needed to support the cleaning teams across all groups.
Maintenance receives alerts the moment an incident is reported. Manage work orders, set priority levels and control which rooms are blocked from service.
Ask anything. Check metrics. Set alerts. The AI agent knows every room, every team member and every incident in real time.
Whether you're a supervisor monitoring team progress, reception waiting for a room, or an admin reviewing the day - the AI agent is one message away, 24/7.
Ask about any room, team member or situation in natural language. The AI agent reads the live hotel state and responds in seconds - no dashboards to navigate.
Get on-demand KPIs: rooms cleaned, average cleaning time, team rankings, open incidents. Turn a single question into a full performance summary.
"Alert me if room 401 isn't done by 14:00." The AI agent sets it, monitors it and sends you a push notification - without you having to watch the board.
Speak directly to the AI agent when your hands are busy. It listens, understands the context and responds - no need to touch the screen.
HotelFlow understands the 8 most common housekeeping operations in the hotel sector.
We are looking for 3 local partners to launch with. Secure your spot now to get these exclusive benefits:
Full hands-on onboarding for your entire staff.
Built exclusively for your specific workflow at zero cost.
Direct line to our founding team.